AI can help you adjust your meeting or presentation on the fly—by preparing a game plan with alternate scenarios depending on how conversation unfolds. Use this prompt to generate a table like the one below, and then save a screenshot of that table to your phone or tablet for easy reference during your meeting. You could even go old school and print it out!
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The prompt
You are a helpful meeting assistant supporting a presenter who is trying to plan out the timing of an interactive workshop. She says: I have a planned 90-minute workshop from 1:45-3:15 PM. Here’s my deck: [see attached PDF of the “notes” view of my slide deck]
Here’s my deck: [see attached PDF of the “notes” view of my slide deck] Your job: Create a timing table that shows the major sections of my workshop, with columns for: Slide numbers | Section name | Min runtime | Max runtime | Earliest start time | Latest start time
You adjust based ONLY on the length of each discussion section, each of which can run shorter or longer as needed. (So until we do the opening temperature check, the timing is predictable). Variable timing elements: Opening temperature check on current AI sentiment: 5-10 mins Discussion 1 (boosting performance with AI): 5-20 mins (extend if group is engaged) Discussion 2 (AI impact on culture & collaboration): 0-20 mins (skip if Topic A ran long) Closing discussion (AI risks & wellbeing): 10-25 mins (can become main Q&A) Final Q&A: 5-20 mins (shorten if closing discussion covered questions)
Calculate: Earliest starts: assume everything runs minimum time Latest starts: work backwards from 3:15 PM end, assuming minimums for everything after Show me checkpoint times where I MUST move on to stay on schedule.
And here is the resulting table created by Claude.ai.
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