E-mail

Using your e-mail signature to fight inbox overload

Using your e-mail signature to fight inbox overload

It’s day 5 of my vendetta on mandatory e-mail replies and I’m feeling the pain. On the one hand, I’m as committed as ever to changing the attitude that every e-mail needs a response — an attitude that is totally out-of-step with every other...
Don’t try this at home: Implementing the e-mail vendetta

Don’t try this at home: Implementing the e-mail vendetta

Today I declared war on e-mail. Well, not all e-mail: just the tyrannical assumption that we should all reply to every single message we reply. In a blog post for the Harvard Business Review, I called for a vendetta on the mandatory universal reply. That means...
9 essential tools for getting tasks out of your inbox

9 essential tools for getting tasks out of your inbox

If you want to try out my system for moving Google Docs notifications or other “task” e-mails out of your inbox and into a better context — perhaps your task management system — you may want to start by downloading or signing up for some or all...
AFTER e-mail: 5 steps to moving task management out of your inbox

AFTER e-mail: 5 steps to moving task management out of your inbox

If  watching It’s a Wonderful Life for the 8th time was the highlight of your holiday season, you obviously missed my awe-inspiring but tragically neglected 10-part series on 7 days to Inbox Zero. The day after I posted my initial promise to blog my way to...
5 life lessons you can learn from emptying your inbox

5 life lessons you can learn from emptying your inbox

You’ve probably got a handful of e-mails that are still in your inbox because you are, on some level, avoiding them. These e-mails, more than anything else, illuminate your core personal or professional blocks. Forcing yourself through them — the way you have to in order to empty your inbox — is not just a path to e-mail efficiency, but a very meaningful exercise in character-building. Here are some of the lessons that may lie waiting in your inbox.

How to create Gmail labels that help empty your e-mail inbox

How to create Gmail labels that help empty your e-mail inbox

Before you get get rolling with your new filters, you’ll need to set up some labels. I described my collection of alternate mail processing boxes (aka quasi-inboxes) in my first blog post about inbox zero, and offer more suggestions about label setup in my blog...
Day 6: Stop using your e-mail inbox as a post-it

Day 6: Stop using your e-mail inbox as a post-it

Welcome to 7 days to inbox zero, day 6. By now you should have cleared out at least 60% of your inbox — and accumulated a giant pile of messages in your three “systems needed” folders: “unsubscribe needed”, “filters needed”...
TV for multi-tasking: 10 shows to help process your e-mail

TV for multi-tasking: 10 shows to help process your e-mail

We’re 5 days into the 7-day quest for Inbox Zero by 2011, which means we’re now at the drudgery phase. One of my productivity tricks is to save mindless, tedious chores for the evening, when I enjoy our home media setup by watching TV shows while I do my...
21 Gmail filters that will empty your e-mail inbox

21 Gmail filters that will empty your e-mail inbox

Anyone can empty their inbox in 7 days, if you give them enough coffee and don’t care about preserving their will to live. But if you want that shiny new inbox to stay empty, you need a set of filters (rules) that will help keep unnecessary e-mail from hitting...
Empty your inbox with Gmail filters

Empty your inbox with Gmail filters

The heart of my system for getting to inbox zero and keeping my inbox on empty is Gmail filters: rules that do a lot of the work of processing my e-mail so that I can focus my attention on what matters most. If you’ve been following my 7 days to inbox zero,...